Operations Associate - Open Position

Application deadline: 15th of May at 22:00 BST

GovAI was founded to help humanity navigate the transition to a world with advanced AI. To succeed with that, we need an excellent operations team supporting our programmes and our people. We are looking for an Operations Associate to support that team.

About the Team

GovAI’s GovAI’s mission is to help humanity navigate the transition to a world with advanced AI. Our world-class research has helped shape the nascent field of AI governance. We also run a wide range of programmes and events to better connect the field and help people transition into working on AI governance full-time and better connect the field.

The GovAI Operations Team is responsible for enabling our staff to do the best work they can, supporting individuals and teams across the organisation and executing major programmes and events like our summer fellowships and seminars. Over the next few years, GovAI plans to test a number of additional new promising programmes and scale up significantly. As we scale, an excellent operations team will be essential to GovAI achieving its potential.

About the Role

As an Operations Associate, you will play a key role within the organisation, leveraging the impact of researchers and field-building specialists. You will work with the Operation Manager on a wide range of internal processes and ensure that programmes and events are run smoothly. This role will also provide an amazing opportunity to develop your skills and we will provide you with any help you might need to succeed in the role. Over time, you are likely to grow into a role with one or more specialisations that are tailored to your particular skills and interests. 

As Operations Associate, you will provide support with:

  • Communications and Website. This includes uploading publications, writing news updates for external publications, coordinating with external website designers and developers, and managing the website. If you specialise in this area, you may be responsible for directing website design, writing website copy, and arranging speaking engagements. 
  • Conferences and Seminars. This includes liaising with production companies, communicating with attendees, and coordinating with speakers. If you specialise in this area, you may be responsible for owning new events projects, giving input on content, and helping to set agendas. 
  • Internal processes. This includes supporting the Operations Manager with budgeting, grant applications, HR, coordination with legal, and routines for information management. If you specialise in any of these areas, you may be responsible for designing these systems and processes, and liaising with external contractors.
  • Recruitment and selection processes for the whole organisation. This includes coordinating the selection committee, communicating with candidates, and doing outreach for open programmes and roles. If you specialise in this area, you may be responsible for designing selection rounds and infrastructure, and recruitment strategy. 
  • Office management and relocation. In 2023, we will move our team to new offices to accommodate a fast-growing team. You will help ensure that the office is an excellent environment for visitors and staff by giving input on the office design, liaising with contractors, and making purchases. 

The ideal candidate would have:

  • Proactivity and self-directedness when working on projects and solving problems. 
  • Good interpersonal skills and ability to work as part of a close-knit team. 
  • Clear and concise written and verbal communication.
  • The ability to work at a fast pace and juggle different priorities. 
  • Great attention to detail.

Salary and location

This is a full-time role. The successful candidate will be expected to work mostly from our main office in Oxford, UK. We are able to sponsor visas. 

The Operations Associate will be compensated in line with our salary principles. Depending on their experience, we expect that successful candidates’ annual compensation will typically fall between £49,000 and £62,000. In exceptional cases, there may be some flexibility in compensation. Please reach out to contact@governance.ai if salary considerations might prevent you from applying.

Benefits associated with the role include health, dental, and vision insurance, a £5,000 annual wellbeing budget, a £1,500 annual commuting budget, flexible work hours, extended parental leave, ergonomic equipment, 3% pension contribution, and 33 days of paid vacation.


How to apply and what to expect

Apply using the form below. You will be asked to submit a CV and answers to a few short questions. The application deadline is the 15th of May at 22:00 BST. The first page of the application form will give more detail on the materials you will be asked to submit. We will collect references and send out a short written work test at the next stage of the process. Following that, we will invite candidates to interview and/or a work trial.

We are committed to fostering a culture of inclusion, and we encourage individuals with diverse backgrounds and experiences to apply. We especially encourage applications from women, gender minorities, and people of colour who are excited about contributing to our mission. We are an equal opportunity employer.

Further reading