Operations Manager - Open Position

Application deadline: 15th of May at 22:00 BST

GovAI was founded to help humanity navigate the transition to a world with advanced AI. To succeed with that, we need an excellent operations team supporting our programmes and our people. We are looking for an Operations Manager to be the central node of that team.

About the Team

GovAI’s world-class research has helped shape the nascent field of AI governance. We also run a wide range of programmes and events to better connect the field and help people transition into working on AI governance full-time.

The GovAI Operations Team is responsible for enabling our staff to do the best work they can, and for executing major programmes and events like our summer fellowships and seminars

Over the next few years, GovAI plans to test a number of additional promising programmes and scale up significantly. As we scale, an excellent operations team will be essential to GovAI achieving its potential.

About the Role

As the central node of the Operations Team, you will play an indispensable role within the organisation, leveraging the impact of researchers and field-building specialists. You’ll be directly responsible for a wide range of internal processes and ensuring that programmes and events are run smoothly. This role will also provide an amazing opportunity to develop your skills and people management - we will provide you with any help you might need to succeed in the role. You will report to the Chief of Staff who will support you in developing your skillset and set you up for success. Strong performance in this role would likely lead to a promotion to Head of Operations.

As Operations Manager, you will be responsible for:

  • Help us shape the operations team. GovAI is looking to expand significantly over the next year and will require operational support on a variety of projects. You will be actively involved in scoping the requirements and hiring to fill those needs. As you develop a suitable skill set, you will take progressively more responsibility for managing that team as well.
  • Designing and maintaining internal processes. As GovAI scales, the Operations Manager will need to design and maintain robust internal systems and processes for managing operations workflows and improving the user experience of staff. Systems include budgeting, grant applications, HR, coordination with legal, and routines for information management. But many other areas inside the organisation might also benefit from better processes and rules.
  • Overseeing recruitment and selection processes for the whole organisation. For operations hires this involves leading or participating in the selection decisions, designing work trials, and running interview processes. For researcher rounds, this involves coordinating the selection committee and communicating with candidates.
  • Registration as a charity and relocation. In 2023, GovAI will spin out from its fiscal sponsor (the Centre for Effective Altruism) and register as a non-profit. We will also move our team to new offices to accommodate a fast-growing team. The Operations Manager will be responsible for ensuring that these projects run smoothly and are executed on schedule. 
  • Day-to-day operations of the organisation. You will be responsible for many day-to-day operations of the organisation, keeping GovAI afloat by coordinating with our fiscal sponsor, the Centre for Effective Altruism, and picking up ad hoc tasks when needed. 

The ideal candidate would have:

  • High levels of initiative and the ability to take ownership of your work. This role requires a high level of self-directedness and motivation to improve systems, processes, and programmes. 
  • A demonstrated ability to track and maintain multiple fast-paced projects and a track record of executing these projects to a high standard, including strong attention to detail.
  • Good interpersonal skills and an interest in helping others to succeed.
  • A strong ability to prioritise. GovAI has multiple programmes, projects, and workstreams. The Operations Manager will need to use their judgement to prioritise these correctly and make sure the most important projects happen. 
  • Experience with or an interest in learning how to manage teams.

Salary and location

This is a full-time role. The successful candidate will be expected to work mostly from our main office in Oxford, UK. We are able to sponsor visas. 

The Operations Manager will be compensated in line with our salary principles. Depending on their experience, we expect that successful candidates’ annual compensation will typically fall between £54,000 and £64,000. In exceptional cases, there may be some flexibility in compensation. Please reach out to contact@governance.ai if salary considerations might prevent you from applying.

Benefits associated with the role include health, dental, and vision insurance, a £5,000 annual wellbeing budget, a £1,500 annual commuting budget, flexible work hours, extended parental leave, ergonomic equipment, 3% pension contribution, and 33 days of paid vacation.


How to apply and what to expect

Apply using the form below. You will be asked to submit a CV and answers to a few short questions. The application deadline is the 15th of May at 22:00 BST. The first page of the application form will give more detail on the materials you will be asked to submit. We will collect references and send out a short written work test at the next stage of the process. Following that, we will invite candidates to interview and/or a work trial.

We are committed to fostering a culture of inclusion, and we encourage individuals with diverse backgrounds and experiences to apply. We especially encourage applications from women, gender minorities, and people of colour who are excited about contributing to our mission. We are an equal opportunity employer.

Further reading